Public sector
Tender-ready for government, municipalities and SOEs
Public bodies need value for money, clear accountability and data that stays in the country. WorkVitals is built to be evaluated: every requirement maps to a feature, every rand to a line item.
Compliance matrix
We map your tender specification line by line to platform features and services, with evidence. The matrix comes with every bid.
POPIA operator role
Your department is the responsible party. WorkVitals acts as your operator under a written operator agreement, with sub-operators listed and assessed.
South African hosting
Your data is stored and processed in South Africa (Amazon Web Services, Cape Town region), with encrypted backups kept in South Africa. No offshore databases, storage or backups.
Anonymity enforced in the database
Survey results are shown only for groups of 5 or more, and the rule is enforced by the database itself. AI features are locked off for public-sector clients.
Tender centre
How to procure WorkVitals
Three common routes. The rules and thresholds that apply are those in your own supply chain management (SCM) policy and the current National Treasury instructions; this page is orientation only, not procurement or legal advice.
Request for quotation
Typically for smaller contract values
Send us your RFQ with the specification and closing date. We return a priced quotation with the compliance matrix and the documents you ask for. Many entities use RFQs below R1 million; check the limit in your SCM policy.
Open competitive bid
Larger or multi-year contracts
We respond to advertised tenders with a full bid pack: compliance matrix, three-part pricing, methodology, POPIA operator terms and returnable documents. Our Bid Console tracks every requirement to its evidence.
Transversal contracts
National or provincial framework contracts
We do not currently hold a transversal contract. [REVIEW NEEDED BY bid specialist] If your department buys through one, tell us which, and we will advise how WorkVitals can be supplied alongside it.
Thresholds and procurement methods differ between entities and change with National Treasury instructions. [REVIEW NEEDED BY bid specialist]
Public sector
Pricing in three parts
Tender prices are built from three parts, each priced from its own cost, so evaluators can see exactly what they pay for and scope can change without reopening the whole price.
A. Platform
The WorkVitals licence for the contract period: tier rate x headcount x months.
B. Services
People time priced as days x rate: industrial psychologist, project manager and data analyst.
C. Extras
Optional items such as focus groups, translations, workshops and travel at cost.
Compliance matrix (sample)
Every bid includes a matrix that maps each requirement in your specification to the platform feature or service that meets it, and the evidence we attach. A shortened, generic sample:
| Typical requirement | How WorkVitals meets it | Evidence in the bid |
|---|---|---|
| Data stored in South Africa (POPIA) | All personal information is stored and processed on our platform in the Amazon Web Services Cape Town region, with backups kept in South Africa. | Hosting statement and sub-operator register |
| Anonymous employee survey | Results only for groups of 5 or more, enforced in the database; anonymous responses cannot be linked to people. | Anonymity design note and sample report |
| Operator agreement under POPIA section 21 | Your organisation is the responsible party; WorkVitals is the operator under a written operator agreement. | POPIA operator agreement (draft for signature) |
| Report in several official languages | Surveys and reports can be offered in more than one language; translations are reviewed before use. | Language list and sample translated survey |
| B-BBEE status | B-BBEE level {{BBBEE_LEVEL}} as shown on our affidavit or certificate. | B-BBEE sworn affidavit or certificate |
| Registered on the Central Supplier Database | CSD supplier number {{CSD_NUMBER}}. | CSD registration summary report |
| Tax compliant | Tax compliance status verifiable with SARS. | SARS tax compliance status PIN |
Values in braces are completed per bid from our current documents. We never state a registration or level we cannot evidence.
Documents available on request
We send the current version of each document with your tender pack, or on request at any time.
- CSD registration summary report
- B-BBEE sworn affidavit or certificate
- SARS tax compliance status PIN (tax clearance)
- POPIA operator agreement
- Company registration documents (CIPC)
- Capability statement
80/20 preference points, explained
Under the Preferential Procurement Regulations, 2022, price and specific goals are scored separately. The tender documents say which system applies and set the specific goals.
- 80/20 system
- Usually for lower-value tenders (commonly up to R50 million): up to 80 points for price, up to 20 for specific goals.
- 90/10 system
- Usually for higher-value tenders (commonly above R50 million): up to 90 points for price, up to 10 for specific goals.
Price points (80/20)
Ps = 80 × (1 − (Pt − Pmin) ÷ Pmin)
Ps = points for price, Pt = the bid price being scored, Pmin = the lowest acceptable bid price.
Worked example
If the lowest acceptable bid is R900,000 and ours is R1,000,000, our price points are 71.11 out of 80.
Orientation only, not legal advice. [REVIEW NEEDED BY bid specialist]
Request a tender pack
Tell us about the tender or RFQ. The bid team replies with the capability statement, a draft compliance matrix and the documents you need.
See your organisation's vital signs
Book a 30-minute walkthrough. We will show you the portals with fictional demo data and price a plan for your headcount.